The SPA would not function without the hard work of the Secretariat. Staffed by officers from Corrective Services of New South Wales (CSNSW), the Secretariat consists of four teams, 

1. the Submissions Team (responsible for the private meetings), 
2. the Reviews Team (responsible for the public court hearings), 
3. the Intensive Corrections Orders Team (responsible for Intensive Correction Orders) and 
4. the Support Team (that provide administrative support).

All staff within these teams report to the Deputy Director and Assistant Secretary in the first instance.

The Submissions Team consists of submissions officers and a senior administration officer who are led by the team leader. Together, they are responsible for the preparation and collation of all matters that go before the private meetings. This preparation includes a wide range of tasks from requesting criminal histories, police facts and judge’s sentencing remarks to coordinating the submission of reports from Community Corrections Officers. Upon receipt of all necessary documents for an offender’s case, they are filed electronically for distribution to the Parole Authority members for their weekly reading. Submissions Officers are also responsible for the preparation of warrants, orders, memorandums and correspondence.

Much like the Submissions Team, the Reviews Team consists of reviews officers and a senior administration officer who are led by their team leader. The Reviews Team is responsible for the preparation and collation of all matters that go before the public review hearings at court. Each Review Officer is responsible for a particular day of the week. Preparation includes coordinating submission of updated reports, filing reports electronically, ensuring appropriate people are available to give evidence on the day (offenders, legal representatives or Community Corrections Officers) and the smooth running of the court hearing. Review Officers are also responsible for the preparation of warrants, orders, memorandums and correspondence.

The Intensive Correction Orders (ICO) Team consists of officers and a senior administration officer who are led by their team leader. Together, they are responsible for the preparation and collation of all ICO matters. This preparation includes a wide range of tasks from requesting criminal histories, police facts and judge’s sentencing remarks to coordinating the submission of reports from Community Corrections Officers. Upon receipt of all necessary documents for an offender’s case, they are filed electronically for distribution to the Parole Authority members for their weekly 14 reading. The ICO team are also responsible for the preparation of warrants, orders, memorandums and correspondence. Given review hearings also occur for ICO matters, this team is responsible for the preparation and collation of all matters that go before the public review hearings at court each Wednesday. Preparation includes coordinating submission of updated reports, filing reports electronically, ensuring appropriate people are available to give evidence on the day (offenders, legal representatives or Community Corrections Officers) and the smooth running of the court hearing.

The Support Team consists of a number of support staff, a senior administration officer that provides administrative support to the Secretariat, led by the team leader for administration. This team is responsible for duties such as data entry, coordination of the video conferencing system (JustConnect), preparing requests for psychological and psychiatric reports and the preparation of documents to be forwarded to offenders and their legal representatives. 

The Parole Authority also has a Media Officer, responsible for communication and media matters, along with a Principal Project Officer who is responsible for the completion and administration of projects related to the Parole Authority and acts as a conduit between the Authority and a number of external and internal agencies.